This privacy statement applies to ellesmerecentre.co.uk

 

  1. BACKGROUND

 

This document describes how the Ellesmere Centre for Psychotherapy and Training (ECPT), the data controller, collects, uses and protects your information.

 

  1. HOW ECPT COLLECTS YOUR INFORMATION

 

When you apply for training or workshops with ECPT, we will request personal details so that we can effectively contact you and provide information.

 

  1. THE TYPE OF INFORMATION ECPT HOLDS

 

Training

 

  • Name
  • Home Address
  • Telephone Number
  • Email Address
  • Qualifications

 

ECPT Mailing List

 

  • Name
  • Email

 

  1. HOW ECPT USE YOUR INFORMATION

 

ECPT Training and Workshops

 

To register for training you will need to download an application form from the ECPT website or via direct request to the centre and enter the details appropriate to your application. The application form is a word document.

 

Your training details are entered into the ECPT system which is maintained in a secure server located within the UK and secured with a HTTPS connection. Training applications will be printed and stored in a paper record and stored in a locked cabinet in a locked office.

 

If application forms are posted to the ECPT office, please send the forms by recorded delivery. The information on the form will be entered into the ECPT system.

 

ECPT stores application forms in trainee records including the payment method and payment details used. Payments made using Paypal create a payment record that is sent to ECPT, the payment method is stored with Paypal, www.paypal.co.uk.

 

ECPT also stores trainee information on a password protected computer in a locked office, the computer is secured with anti-virus software.

 

Email Subscribers

 

ECPT operates an email mailing list which is used to notify subscribers of upcoming training and workshops. All email addresses are held securely in a password protected platform and never passed to a third party.

 

All subscribers to the ECPT email list have the opportunity to opt out at any time. If you wish to opt out from the email mailing list please contact ECPT at admin@ellesmerecentre.co.uk.

 

ECPT process your information for the following legitimate business interests:

 

  • To provide you with information regarding your training
  • To provide you with information you have requested
  • To notify you of upcoming training opportunities

 

  1. WHO ECPT SHARE YOUR INFORMATION WITH

 

At ECPT we do not share your information with any external third parties.  It is used for the sole purpose of undertaking administration relating to training and workshops and marketing communications of upcoming training opportunities.

 

  1. STORING YOUR INFORMATION

 

Trainee information is stored on a password protected computer and on a securely encrypted database stored on a server which is located within the United Kingdom and adheres to GDPR legislation.

 

All paper records are stored in a locked cabinet in a securely locked office.

 

The ECPT mailing list is provided by Mailchimp which is located in the USA and adheres to standards equivalent to that required by GDPR Legislation.

 

  1. RETENTION

 

Your trainee information will be stored for a period of 7 years, in the eighth year, or the eighth after cessation of your training, all your membership records stored by ECPT will be destroyed.

 

  1. HOW YOU CAN ACCESS YOUR INFORMATION

 

You can email admin@ellesmerecentre.co.uk requesting a document containing all your information stored by EPCT in a machine readable format.

 

  1. YOUR RIGHTS

 

You have the right to:

 

  • Request details of all your personal information stored on the ECPT server in a machine readable format
  • Request changes to incorrect or incomplete data
  • Object to the processing of your personal information
  • Restrict the processing of your personal information
  • Withdraw consent for ECPT to store your personal information
  • Request deletion of all your personal information stored by UKATA
  • Lodge a complaint with the Information Commissioners Office

 

If you wish to complain about how ECPT handles your data, in the first instance please email admin@ellesmerecentre.co.uk to communicate your complaint.

If your complaint is not resolved to your satisfaction you have the right to complain to the Information Commissioners Office https://ico.org.uk/concerns/handling or 0303 123 1113

  1. USE OF COOKIES

 

ECPT uses cookies and similar technologies on the ECPT website. Cookies are small text files that may be stored on your computer or mobile device when you visit our website. Cookies do many different things, such as let you navigate between web pages efficiently and remember your preferences.

 

  1. LINKS

 

This website contains links to other external websites. Please be aware that ECPT is not responsible for the privacy practices of such other sites. ECPT encourages you to be aware of this when you leave the ECPT site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by ECPT.

 

  1. HOW ECPT WILL TELL YOU ABOUT FUTURE CHANGES TO THIS PRIVACY STATEMENT

 

Any changes made to the privacy policy will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any changes to the privacy policy.

 

  1. HOW TO CONTACT ECPT

 

If you have any questions or concerns about our use of your personal information please email ECPT at admin@ellesmerecentre.co.uk.