PAT Testing policy 

Updated: 17th November 2022
Review Date: 16th November 2023

Designated person: Joanne Brady 


1 Introduction 

The Health & Safety at Work Act etc. 1974 (sections 2, 3 & 4) imposes a general duty of care on both employer and employee to ensure the safety of all persons using work premises.  

There are also specific legal requirements relating to the use and maintenance of electrical appliances that are contained within the Electricity at Work Regulations (1989), The Provision of Use of Work Equipment Regulations (PUWER) and in particular, the IET Code of Practice for the in service Inspection and Testing of Electrical Equipment (4th Edition).  

These regulations apply to all work activities and place requirements upon employers, self-employed and employees to control risks that may arise from the use of portable electrical equipment.  

This policy outlines ECPT’s strategy to achieve a Safe System of Work for the inspection and testing of portable electrical appliances. As such, the policy identifies key requirements within the relevant legislation and sets out a framework to facilitate compliance within the context of good practice.  

2 Purpose 

ECPT recognises its duty of care under the Health and Safety at Work etc. Act 1974, The Workplace (Health, Safety and Welfare) Regulations 1992 and more specifically under the Electricity at Work Regulations 1989 to ensure, so far as is reasonably practicable, the health and safety of their clients, staff, and visitors.  

The purpose of this policy is to provide appropriate guidelines and procedures to ensure that ECPT complies with its statutory duties to manage the risks associated with the use of portable appliances under the above regulations.  

The principles of this policy shall apply to all work situations where portable electrical appliances are used. ECPT shall adopt all reasonably practicable means to eliminate hazards and reduce the risk of injury or damage arising from the use of portable electrical appliances.  

Management has a legal responsibility for ensuring compliance with relevant legislation pertaining to portable electrical equipment. However, there is also a statutory duty placed upon the users of such portable electrical equipment to follow any relevant policies and procedures put in place. 

3 Scope 

This policy applies to all employees of ECPT, any staff who are seconded to ECPT, contracted and agency staff and any other individual working on ECPT premises. This policy applies to all ECPT premises whether owned or leased, and forms part of the overall risk management strategy.  

4 Definitions 

A portable appliance can be defined as an item of electrical equipment, which is not part of a fixed installation, but is connected to it by a flexible cable or a plug and socket. Equipment typically classified under the portable electrical appliance category would be:  

  • A portable appliance being equipment that is intended to be moved whilst in operation or an appliance that can be easily moved from one location to another while connected to an electrical supply; e.g. toaster or vacuum cleaner; 
  • Hand held appliances being those that are intended to be held in the hand during normal use, e.g. drill, hair dryer or kettle; 
  • Equipment connected by means of a flexible cord or cable to a fused or unfused connection unit or isolator such as built in appliances and I.T. equipment; 
  • Moveable or transportable equipment which could be less than 18kg in weight and not fixed, but may have wheels to facilitate movement, e.g. electric fan or heater;  
  • Stationary equipment that is either fixed or has a weight exceeding 18kg, e.g. refrigerator or washing machine;  
  • Extension leads, multi way and RCD adaptors; 

5 Roles and Responsibilities 

5.1 Designated Person 

The Designated Person is an individual appointed by ECPT who has overall authority and responsibility for the implementation of safe systems of work outlined in this policy. He/she has a duty under the Health and Safety at Work etc. Act 1974 to prepare and issue a policy statement on Health and Safety at Work, including the organisational arrangements associated with this policy. 

The Designated Person shall:  

  • Ensure that appropriate systems are in place to implement the requirements of this Policy for all premises under their control.  
  • Ensure the appointment of a competent person to carry out the duties identified within this policy.  
  • Periodically review the effectiveness of this policy in association with the Health & Safety Advisor 
  • Receive assurance on the application and audit of this policy. 
  • Approve and authorise any changes to this policy guidance as advised by the Health & Safety Advisor 

5.2 Line Managers 

It shall be the duty of all departmental managers to ensure compliance with this policy in so far as they relate to portable electrical appliances that are within their direct operational control. In particular:  

  • To ensure that all new portable electronic equipment is added to the testing regime. Newly purchased equipment may be used on receipt prior to receiving any portable appliance test providing:  
  • it is “CE” marked, and 
  • it has been supplied by a reputable supplier, and  
  • it is in its original packing with full user instructions, and  
  • a moulded plug and lead is fitted, and 
  • a visual inspection has been carried out to determine there are no obvious faults. 
  • To ensure unsafe equipment is withdrawn from use. 

5.3 Competent Person 

The ‘Competent Person’ will be an appropriately qualified individual capable of performing the required tests to the various electrical appliances in ECPT premises in accordance with the regulations without danger to themselves or others and be able to make valid judgements based upon those results as to whether the appliance under test is safe, and is likely to remain safe, until its next scheduled test date.  

Such testing will be undertaken annually, and it is the responsibility of the designated person to book the visit from the competent person.  

The responsibilities of the competent person are: 

  • Undertake portable appliance testing programmed at the appropriate frequencies in accordance with current guidelines;  
  • Make valid judgements based upon the results as to whether the appliance is safe to use until its next test date. 
  • Affix a next test date label to the appliance;  
  • Provide a written record of testing undertaken and the results found.  
  • Remove or disable any appliance found to be defective following discussion with the user;  
  • Maintain records of all repaired, faulty or condemned appliances in conjunction with the Health & Safety Advisor. 

5.4 All Staff, therapists, and The Hub users 

  • As most faults associated with portable appliances can be found by visual Inspection, all users should undertake visual inspections of all appliances under their personal control before use, including cables & ensuring that the appliance has a valid test label, and the date has not expired.  
  • Follow local rules for use; for example, switch off at wall socket when not in use;  
  • Take any defective appliances out of use & label ‘do not use’ and report to a line manager or the designated person 
  • Private appliances such as laptops can be used at ECPT  however ECPT cannot accept liability for any damage or loss of appliances whilst on premises.  

6 Review 

This Policy will be reviewed from two years from the date of implementation, except where legislation changes apply, or if there has been a significant event. 

7 Equipment in use 

Type of Equipment            Checks done         Responsible person                    Added to PAT register

Company laptops              Visually daily         Owner of the laptop                  Yes

Private laptops                   Visually daily        Owner of the laptop                   No

Lamps                                When in use         Person using the room               Yes

Fridge                                Visually daily        All staff                                        Yes

Microwave                         Visually daily       All staff                                         Yes

Printer                                Visually daily      Office staff                                     Yes

Telephones                        Visually daily      Office staff                                     Yes

Kettles                               Visually daily      Person using the kettle                  Yes